Privacy Policy

PRIVACY NOTICE – Newsletter subscription of the BioColour project

EU General Data Protection Regulation
Art. 12 to 14
Date: 4.10.2019

1. Controller for the processing of personal data

The organization responsible for the processing of personal data is the University of Helsinki

Contact information:

University of Helsinki
P.O. Box 3
00014 University of Helsinki, Finland

Contact person for the processing described in this notice is Riikka Räisänen.

Riikka Räisänen
P.O. Box 8 (Siltavuorenpenger 10)
00014 University of Helsinki, Finland
phone: +358 2941 29703
email: [email protected]

2. Contact details for the Data Protection Officer

You can contact the Data Protection Officer by email: [email protected]

3. Why do we process your personal data and what is the lawful basis for processing?

The purpose for the processing of your personal data is: Sending the newsletter of BioColour project

The legal basis for processing is: Your consent that you can withdraw

4. What personal data do we process?

We process the following data:

  • name
  • e-mail address

5. What are the sources for personal data?

The newsletter subscription from the BioColour webpage, information provided by the registered.

6. Do we disclose your personal data to third parties?

Personal data will not be transferred to anyone outside the University of Helsinki.

7. For how long do we process and retain your personal data?

Personal data will be retained throughout the BioColour project, until the end of the year 2025 at the latest.

8. Transfers of personal data to countries outside the EU/European Economic Area

Personal data will not be transferred outside the European Economic Area.

9. What rights do you have?

The contact person in matters concerning the rights of the participant is the person mentioned in section 1 of this notice.

Right to withdraw your consent

When the processing is based on your consent, you have the right to withdraw your
consent any time. The withdrawal of your consent does not affect the lawfulness of
processing based on consent before the withdrawal.

Right to access

You have the right to know whether we process your personal data and what data we
process about you. You have also the right to request for the access to that data.

Right to rectification

You have the right to request for the rectification of inaccurate personal data concerning
you. You also have the right to have incomplete personal data completed.

Right to erasure and right to be forgotten

You have the right to request for the erasure of your data from our systems. The data will be erased in the following cases:

a) the personal data are no longer necessary in relation to the purposes for which they
were collected or otherwise processed
b) You withdraw your consent on which the processing was based and there is no other
legal ground for the processing
c) You object for the processing and there are no overriding legitimate grounds for the processing
d) The personal data have been unlawfully processed
e) The personal data have to be erased for compliance with a legal obligation in Union or
Member State law to which the controller is subject

You do not have the right to erasure, if the processing is necessary:

a) For compliance with a legal obligation which requires processing by law
b) For the performance of a task carried out in the public interest or in the exercise of
official authority
c) For archiving purposes in the public interest, scientific of historical research purposes or
statistical purposes if the erasure is likely to render impossible or seriously impair the
achievement of the objectives of that processing
d) For the establishment, exercise or defense of legal claims

Right to restriction of processing

You have the right to request for the restriction of processing. This means that we store the
data but do not process it in any other way.

You have this right when:

a) The accuracy of the personal data is contested by you. Then the processing will be
restricted until the accuracy of the data is verified.
b) The processing is unlawful and the data subject opposes the erasure of the personal data
and requests the restriction of their use instead
c) We no longer need the data for the purposes of the processing, but you need the data
for the establishment, exercise or defense of legal claims
d) You have objected to processing that is based on legitimate interest. Then the processing
will be restricted for the time it is verified whether the legitimate ground for the
controller override those of the data subject.

Right to data portability

When the processing is done by automatically means and the processing is based on your
consent or a contract between you and the University, you have the right to have your data
that you have provided, in a structured, commonly used and machine-readable format and
have the right to transmit this data to another controller.

When it is technically feasible, you have the right to have the data transmitted directly to
the other controller.

Right to lodge a complaint with a supervisory authority

You can always contact us if you have any questions or concerns about the processing of
your personal data. However, you have also the right to lodge a complaint with the Data
Protection Ombudsman’s Office if you think your personal data has been processed in
violation of applicable data protection laws.

Contact details:

Office of the Data Protection Ombudsman
Visiting address: Ratapihantie 9, 6. floor, 00520 Helsinki
Postal address: P.0. Box 800, 00521 Helsinki
Switchboard: +358 29 56 66700
E-mail: [email protected]